IMPORTANT NEWS FOR THOSE INVOLVED
IN THE RESEARCH PROCESS

Volume 1, Issue 4

Welcome to the fourth issue of the Office of Research's e-newsletter.  It's been a busy summer, and this issue is packed with the latest information and procedures, so please read it carefully.  Since we think this is an important platform for sharing information, we will continue to use this forum to update you on changes in the funding landscape in terms of award administration, including compliance.  If at any time you want to opt out of receiving the updates, you may choose to unsubscribe using the link at the bottom of the newsletter.  The previous versions of the e-newsletter are available at the Archived Issues page.  

Proposal Development and Processes



Proposal writing tips.
 
Tip #4:  Identify a Funding Solicitation
  • Please see the resources below for more information about finding funding opportunities. 


Services we provide.

The Office of Research promotes, supports and facilitates research and creative activities at Tennessee Tech.  Please visit our website and our "What We Do" flier for additional details about our services.  
 

Available resources.
*Note:  Selecting either of these links will redirect you to a log-in page.  Please use your TTU credentials (email and password) to access. 
 
 
Planning your submission:  Friendly reminders.

Please see the following graphic for important deadlines when submitting proposals:

 

New deadlines for Core NSF programs.

As of August 15, 2018, all core programs in the National Science Foundation Directorate for Engineering (ENG) will accept proposals at any time throughout the year; therefore, unsolicited proposals to the core programs can be sent at any time.  This DOES NOT APPLY to solicitations such as CAREER, Engineering Research Centers, Small Business Innovation Research/Small Business Technology Transfer, etc. Please visit our News and Announcements page at the bullet called "National Science Foundation Directorate for Engineering Removes Deadline Restrictions on Unsolicited Core Program Proposals Effective August 15, 2018" for more information.  
 
Compliance and Procedures
Why is compliance important?

One of the most important issues in award management is compliance.  Compliance is the effective management of public funds to maximize research outcomes and involves the avoidance of fraud, waste and abuse of federal funds.  

Compliance pitfalls include
  • Unallowable costs
  • Misallocation of costs
  • Excessive cost transfers
  • Inaccurate effort reporting
  • Incomplete other support
  • Inadequate subrecipient monitoring 
  • Administrative and clerical costs
  • Noncompliance with Assurances and special terms and conditions of award
  • Delinquent closeout reporting


Bookkeeper and principal investigator training available on our website.

We added a new training page to our website just for bookkeepers and principal investigators.  The Grant Writing training walks the principal investigators through the steps of preparing a grant, and the bookkeeper training walks the users through their roles and understanding of the grant's life cycle.  More bookkeeper training is being scheduled as soon as possible and includes Module 3:  Project Startup and Activation; Module 4:  Understanding Personnel Types and Account Codes; Module 5: Cost-Sharing; Module 6:  Revisions, Changes and Closeout
 
 
Changes to simplified acquisition and micro-purchase thresholds by the Office of Management and Budget.

On June 20, 2018, the Office of Management and Budget (OMB) issued a memo raising the threshold for micro-purchases under Federal financial assistance awards to $10,000, and the threshold for simplified acquisitions.  For more information, read the notice linked from our website. 
 
 
Indirect cost rates changed for state agencies.

As of August 24, 2017, proposals being submitted to State of Tennessee agencies for projects in which the prime source of funding is from a federal source will be budgeted for using the University's federally negotiated F&A rates.  Additionally, under the Uniform Guidance regulations, pass-through entities of federal funding are required to allow subawardees to charge their federally negotiated rate.  This change will not impact any existing funds or proposals that have already been reviewed and submitted by the Office of Research.  This change will impact any new proposals submitted for new projects or that add additional funding to existing projects. 
 
 
Record retention.

Tennessee Tech's Policy 113 on Record Retention and Disposition was updated as of July 1, 2018.  Per that policy, "research records including steps taken and results (correspondence, project descriptions, final reports or deliverables, data, applications, contracts, invoices, asset documentation, monitoring documentation, evaluations, photographs, close-out documents, and related documentation) should be retained for 10 years.  Final reports and deliverables should be transferred to the University Archives, and the rest should be destroyed 10 years after the project ends or for the duration specified by the grant, whichever is longer."  
Recognition
Summer grant winners.

This summer was busy for our faculty who earned grant funding.  Please see our Grants and Contracts Awarded page for complete lists of those winners.  
 

 


Nicole Clark joins Office of Research.
 
Nicole Clark replaces Sammie Sparks, the contract compliance assistant who retired in August.  Clark is the former employment associate in the Office of Human Resources and has been at Tennessee Tech almost three years.  
Copyright © 2018 Tennessee Tech University Office of Research, All rights reserved.


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