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REGISTRATION INFORMATION LETTER


The 2021 Eastern Synod Assembly will be held June 25-26 using an online format.

As it is available, information will be posted to the Assembly page of the Eastern Synod website.
Assembly 2021 Updates
WHO IS AN ASSEMBLY DELEGATE
Assembly delegates (voting delegates) are those individuals identified in the Synod bylaws. 

In short, all rostered ministers under call or appointment are delegates, whose assembly fees are covered by their employer (congregations in most cases). 
In addition, each congregation has at least one lay delegate based upon their baptized membership (whose assembly fees are also covered by the congregation). Each Congregational Council chairperson will have received notice as to how many delegates their congregation is entitled.

To round out the Synod bylaws, delegates also include the members of Synod Council, six youth delegates (who are appointed by Synod Council as recommended by the Youth and Young Adult Committee), and lay members who are serving under appointment in the synod.
  • Any rostered minister under call or appointment is a delegate at the Assembly.
  • Lay delegates may be elected by members at a congregational annual meeting, or by councillors at a congregational council meeting. Considering that a number of congregations may or may not be holding an annual meeting (in the usual way) during the pandemic, election of the lay delegate by the congregational council is an acceptable and responsible option.
  • Since Assembly 2021 is meeting using online technology, it's important that delegates be familiar and comfortable with computer (e.g. desktop, laptop, tablet, phone) hardware, and be able to navigate with the software programs for video access. A reliable internet connection will also be important.
  • Training sessions and mock meetings will take place for delegates in the weeks leading up to the Assembly. 
  • Remember that physical comfort will also be important while connected to the assembly meeting time. A good table and chair, space to stretch legs, coffee, a nearby washroom…
  • Congregations are responsible for covering the registration cost of their lay and rostered delegates.
  • If you are a Synod Assembly delegate age 30 or under and would like the opportunity to connect with other youth and young adult delegates and visitors, please check the "age box" on the registration form so we can be in touch both before and during the Assembly! Let's connect!
** Please note that "all ordained ministers serving under call" are required to attend the Synod Assembly 2021 unless excused. Requests to be excused should be directed to the Secretary of Synod as soon as possible (Eastern Synod Constitution, Article VII, Sec 10).
You can contact the Rev Wendell Caron Grahlman by email at wgrahlman@elcic.ca.
A CALL FOR YOUTH DELEGATES
Needed: young people between the ages of 16-24 who have a keen interest in the life of the church; a willingness to be in community, and to learn about how the wider church operates. Come join us for Youth Assembly, 2021 at the Eastern Synod's online Synod Assembly, June 24-25. Registration fees for Youth Assembly participants will be covered by the Youth and Young Adult Ministry Committee. Please send the names and preferred contact information for all youth nominees to Rev. Christie Morrow-Wolfe (cmorrow-wolfe@elcic.ca) by no later than MARCH 15.

Congregations are also encouraged to consider electing young adult leaders to be their representatives at Assembly. I'm looking forward to seeing you all online!
REGISTRATION
ONLINE REGISTRATION FOR DELEGATES

Online registration is now open.
The registration form and credit card payment can be completed online by clicking here.

If you do not pay online with a credit card, please forward a cheque for the applicable delegate fees, payable to the Eastern Synod, to the Eastern Synod office.

REGISTRATION DEADLINE IS MARCH 30, 2021.

CANCELLATIONS

The deadline for cancellations is June 1, 2021.

THE FEE FOR ALL DELEGATES IS $50.00.

** Communication was sent letting each congregation know how many lay delegates they are eligible to send.**

ONLINE REGISTRATION FOR VISITORS

Anyone wishing to view the livestream of some or all of the proceedings can do so.
You will need to register by clicking here; a link to the livestream will be emailed to you prior to the start of Assembly.

There is no fee to view the livestream.
We will be using the WHOVA platform to host our Eastern Synod Assembly in a virtual format.
Please note that a number of opportunities will be available for delegates to familiarize themselves with the WHOVA platform in advance of the Assembly.
Invitations to these opportunities will be communicated to delegates in April.
BULLETIN OF REPORTS
The Bulletin of Reports will be available for downloading, free of charge, on the Eastern Synod website www.easternsynod.org one month prior to the Assembly.  Printed copies will be available at a cost of $25.00 (to cover printing and postage).  You will need to indicate on your Registration Form whether you will be downloading an electronic copy or require a hard copy to be mailed.  The printed copy, if requested, will be mailed out prior to Assembly.  
ASSEMBLY COMMITTEES
Some delegates will be appointed to various Assembly Committees.  Delegates will be advised of such appointments prior to the Assembly.  The Chair will introduce these committees at the first business session.
OUTSIDE MOTIONS TO REFERENCE AND COUNSEL COMMITTEE
Any congregation or congregations wishing to submit a motion for inclusion in the Bulletin of Reports must do so by the deadline of April 30, 2021. Any individual or individuals wishing to submit a motion must do so by the deadline of April 30,2021. Note that motions submitted by individuals will not be included in the Bulletin of Reports.

If you wish to submit a motion please use the template provided and submit it to Rev Douglas Reble, dreble@elcic.ca.
 
R & C Motion Template
NOMINATION AND ELECTION OF EASTERN SYNOD DELEGATES TO 2022 ELCIC NATIONAL CONVENTION  
In preparation for the 2022 ELCIC National Convention, the National Church allocates the number of each synod's delegates. For the National Convention in 2022, the Eastern Synod is allotted 53 delegates.

During this year's Synod Assembly (June 24-25, 2021), 43 delegates will be elected: 27 lay persons and 16 active rostered persons. The remaining ten delegates (5 lay and 5 rostered) will be elected by the Synod Council at its meeting in November. The complete nomination policy is on the synod website for your information.

This notice is the call for nominations for election at the Synod Assembly. Nominations will close on April 25, 2021, and biographical info for all eligible nominees will be posted on the Eastern Synod website by May 23. No nominations may be made after this time including during synod assembly. Eligible nominees shall be:
  • rostered ministers, called or appointed to serve in a ministry of this church; and
  • lay members in good standing of a congregations of this church.
According to the Administrative Bylaws of the ELCIC, the synod is to make reasonable efforts to elect or appoint one-fifth (1/5th) of the synod's delegates who are sixteen (16) to thirty (30) years of age as of the first day of the ELCIC convention. Therefore, our aim is to elect or appoint at least 11 delegates from this age category.

Only one nominee may be nominated from any given congregation. Please note: all delegate costs with respect to registration, travel, board and accommodation are covered by the Eastern Synod and National Church.

There are links to two forms below. Both are fillable pdf forms and can be shared electronically between persons.
  1. An Endorsement Form must include endorsement of the nominee: by 10 persons (representing at least 3 Eastern Synod congregations); and by a motion by the congregation/ council where the nominee holds membership.
  2. A Biographical Form must be completed by the nominee. Please keep narrative answers brief; the information boxes are limited in the amount of text that can be entered. Note that your express consent is required via the checkbox to publish your information in the Bulletin of Reports and on the synod website.
Both forms must be returned by April 25, 2021 to the synod office as indicated below.

Your help in distributing this letter and the additional inforamtion is as many ways as possible would be greatly appreciated! A sample bulletin announcement follows:

The Eastern Synod will be electing delegates this June to the 2022 ELCIC National Convention. If you wish to nominate someone for the election ballot at the Synod Assembly, please have the Endorsement and Biographical Forms completed and returned to synod office by April 25.

Thank you in advance for your partnership and cooperation.
Please submit to: Eastern Synod ELCIC
                            2022 National Convention Nominations
                            74 Weber St. W.
                            Kitchener, ON  N2H 3Z3
         email to:     wgrahlman@elcic.ca
 
DEADLINE FOR SUBMISSION OF NOMINEES: APRIL 25, 2021
 
Endorsement Form
Biographical Form
EASTERN SYNOD LEADERSHIP AWARDS
The purpose of the Leadership Awards is to provide a means of honouring individuals within the Eastern Synod who are providing a significant Christian witness through exemplary service to the synod and to the wider community and to thereby encourage others to emulate their example.

Awards are given to a rostered minister, a lay person and a youth for outstanding service to the synod; as well as to a rostered minister, a lay person and a youth for outstanding service to the wider community.
***NEW THIS YEAR: Note that awards will also be given to a youth category for outstanding service to the synod as well as for outstanding service to the wider community.***
 
Nomination deadline is March 30th.

 
Leadership Award Nomination Form
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Our mailing address is:
74 Weber St. W.
Kitchener, ON  N2H 3Z3

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