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MAY 2020

Welcome to the monthly Montecito CDD Update. In an effort to keep residents informed, below are some highlighted topics for this month. If you would like to suggest topics for possible ‘highlight’ in a future Update, please email the District Chairman, Larry Bradshaw at larry.bradshaw@montecitocdd.org. 

Upcoming District Meetings

To stay informed, all residents are invited to attend upcoming District sponsored meetings scheduled below:
  • May 27th at 6pm - CDD Board Workshop
  • June 22nd at 10:30am - CDD Board Meeting
  • July 8th at 6pm - CDD Board Workshop
For more details on meeting specifics and agendas, please visit the District Meeting Schedule page and the District Meeting Agendas & Minutes page on the District website. 

Capital Improvement Project Updates

The following item(s) are scheduled in the next few weeks:
  • Painting of the interior-side of perimeter wall behind single family homes will begin soon. This may include trimming of hedges/shrubs against the wall.
  • Painting of District-owned portions of the interior-side of the North perimeter wall will begin soon. 
  • Perimeter wall pedestrian doors are having all the latch assemblies replaced in coming weeks.
  • Curb stops will be added to the townhome parking areas
  • Specific District-owned property will have sod replacement
  • Updated amenity center access and fire alarm system
  • Landscaping improvements at the clubhouse
The following item(s) were recently completed:
  • Pedestrian gates and monument signs were recently painted.
For more details on the Capital Improvement Projects, please visit the Capital Improvement Project page on the website. Routine maintenance issues and updates can be found on the CDD Updates page

Phased Reopening of Montecito Amenities After the COVID-19 (Coronavirus) Shutdown

May 15, 2020 | Today we are sharing with you the phased reopening approach that we will follow for Montecito Amenities. We want residents, their guests, and vendors to be aware of the steps we are taking to ensure our community continues to be as safe and healthy as possible.

Phase 1 begins Monday, May 18th, 2020.

A Phase 1 opening doesn’t necessarily mean COVID-19 is no longer a threat to our community. The District Chair, District Manager, and District Facilities Operations Supervisor have conducted a risk assessment to identify the hazards and determine appropriate risk controls. We are sharing with you the corrective steps we are taking to address these risks.

In the days and weeks ahead, we will continue to look to the state and local public health departments, the City of Satellite Beach and the CDC for guidance about best practices, policies, and procedures. If that results in a change in what we are doing or what we ask you to help us with, we will let you know. Updated information will be posted on the District website home page at https://montecitocdd.org

Actions the District is Taking

  • Requiring residents to sign a Waiver of Liability and Hold Harmless Agreement for any residents that want to use any available District Amenity during the phased reopening period. See more information in section below labeled Waiver of Liability and Hold Harmless Agreement.
  • Limiting the operating hours of District Amenities.
  • Limiting capacity to 25% of occupancy standards.
  • District Staff will wear a mask when interacting with residents, guests members, and vendors.
  • Regularly disinfecting all high-touch surfaces within the Amenity Center, including door handles, light switches, handrails, appliances, faucets, water fountains, tables and chairs. In the pool area, we will also be regularly sanitizing all high-touch surfaces such as ladders, gate latches, and hand rails. Pool furniture will and playground equipment will not be sanitized.
  • Increased frequency of cleaning services from our vendor.
  • Making hand sanitizer & soap readily available throughout the Amenity Center.
  • Replacing air filters in the Amenity Center every 90 days.
  • Placing signage visible to residents and visitors to provide a reminder of social distancing guidelines, hand washing, covering coughs, and other guidelines provided by the CDC, State, and Federal organizations.
  • Asking residents, guests and vendors to refrain from touch contact. As you greet one another or exchange in conversation, we ask that you do so verbally and with a nod. Please refrain from shaking hands or hugging one another. While this may feel awkwardly distant, it is one way that we can care for each other in this time of practicing ways in which to minimize the transmission of germs. As a community, our health and well-being require all of us to do our part and to look out for one another.
  • Regularly reviewing compliance to these rules. If it is determined that residents and guests can not comply and self-police others for compliance to these rules, District Amenities may once again be temporarily closed until additional controls can be put in place for compliance

Waiver of Liability and Hold Harmless Agreement

District Counsel upon request from the District Board of Supervisors has developed an agreement that must be completed and signed by each member/patron in order to use any District Amenity provided for during Phase 1 and subsequent phases of the reopening of District Amenities.
 
The following process MUST BE FOLLOWED in order to gain access to the District Amenity Center.
 
Online Process
  1. Download, complete and sign agreement.
  2. Scan document or take a picture of signed document and email it to Randy McGrath, District Facilities Supervisor at montecitocddrm@gmail.com. Be sure to include your access card numbers printed on your access cards.
  3. Randy will update your access levels in access control system and send you a reply email when the system has been updated. You will not be able to gain access until the system has been updated and a reply received from Randy.
In-Person Process
  1. Stop by the District Facilities Supervisor’s office during his available office hours and complete and sign the agreement. Be sure to bring your access cards with you. We will need to verify the numbers printed on your access cards.
  2. Randy will update your access levels in access control system and let you know when the system has been updated. You will not be able to gain access until the system has been updated and confirmed by Randy.

Phase 1 Guidelines Per Amenity

The following guidelines are being put in place for Phase 1 for the amenities outlined below:
  • Fitness Center
  • Swimming Pool and Pool Deck Areas
  • Clubhouse
  • Playground
Fitness Center
  • No more than 5 people should be inside the fitness center at any one time.
  • Do not access the fitness center if either you feel sick or are sick. IF WE OBSERVE A MEMBER WHO APPEARS ILL ATTEMPTING TO VISIT, WE WILL ASK YOU TO LEAVE, SO PLEASE STAY HOME
  • Adhere to the CDC guidelines and individuals that are a high risk for severe illness from COVID-19, including, but not limited to people 65 years or older and all people with certain underlying medical conditions
  • Wash your hands with soap and warm water for at least 20 seconds upon entering the fitness center and again when leaving the fitness center.
  • Wipe down your machine before you use it to protect yourself and then after you’re done with it to help others.
  • People should put barriers between themselves and equipment. That means remembering that you should bring your towel, and be sure to wash your gym clothes and towels frequently!
  • Both men and women should consider long pants and shirts with sleeves (as opposed to tank tops) while working out. Why? This makes the chances of bad bacteria getting onto the skin and into mucus membranes (where viruses are introduced) as small as possible.
  • Another way to create a barrier: Use a towel when sitting on top of mats and machines, and have a different towel for wiping sweat from your face. 
  • Keep your water bottles “close and closed.” Do not share water bottles.
  • Gloves are a good idea, but make sure to sanitize them after a workout. 
  • If you see another member who concerns you by either appearing ill with a cough or other apparent ailment, or anyone not following the rules on sanitizing equipment, please notify Randy McGrath, District Facilities Supervisor via a phone call (321) 777-9460 immediately.
  • The fitness center hours for Phase 1 will be:
    • Monday through Friday – 9am to 4pm.
    • Saturday 9am to 4pm.
    • Sundays 9am to 4pm.
Swimming Pool and Pool Deck Areas
  • No more than 16 people should be inside the pool area (swimming pool and pool deck) at any one time.
  • Usage should be limited to 2 hours maximum at a time so that others can also enjoy time at the pool during this limited occupancy.
  • Do not access the pool area if either you feel sick or are sick. IF WE OBSERVE A MEMBER WHO APPEARS ILL ATTEMPTING TO VISIT, WE WILL ASK YOU TO LEAVE, SO PLEASE STAY HOME
  • Adhere to the CDC guidelines and individuals that are a high risk for severe illness from COVID-19, including, but not limited to people 65 years or older and all people with certain underlying medical conditions
  • Although the transfer of COVID-19 is not likely through pool and spa water, the likelihood that the virus is passed from person to person through droplets still exists. Therefore, social distancing guidelines should be maintained.
  • Residents and their guests should bring towels to place on pool deck lounge furniture and any disinfecting wipes that they would like to use on the pool furniture frames.
  • Under no circumstances should anyone spit or blow their noses in the water.
  • The pool hours for Phase 1 will be:
    • Monday through Friday – 9am to 4pm.
    • Saturday 9am to 4pm.
    • Sundays 9am to 4pm.
  • Anyone found to be in the pool area outside these hours is trespassing and their access cards turned off. The Satellite Beach Police Department will be contacted and advised of the trespassing offender.
Clubhouse/Game Room
  • No more than 19 people should be inside the clubhouse at any one time.
  • Individuals should maximize physical distance from others.
  • Adhere to the CDC guidelines and utilize face masks and stay 6 feet away from others (“social distancing”).
  • Do not access the clubhouse if either you feel sick or are sick. IF WE OBSERVE A MEMBER WHO APPEARS ILL ATTEMPTING TO VISIT, WE WILL ASK YOU TO LEAVE, SO PLEASE STAY HOME
  • Adhere to the CDC guidelines and individuals that are a high rise for severe illness from COVID-19, including, but not limited to people 65 years or older and all people with certain underlying medical conditions.
  • If you have upcoming events scheduled within the next 30 days at the clubhouse that have groups larger than 19 you may want to discuss cancelling/re-scheduling those events with Randy McGrath, District Facilities Supervisor via a phone call (321) 777-9460.
  • Phase 1 Hours for the Clubhouse/Game room will be:
    • Monday through Friday – 9am to 4pm.
    • Saturday 9am to 4pm.
    • Sundays 9am to 4pm.
Playground
  • No more than 10 children and adults should be located in the playground area at any one time.
  • Adult supervision is critical to ensure that young children continue to maintain social distancing guidelines.
  • The use of your own personal hand sanitizer should be used during playtime if possible.
  • Do not use the playground if either you or your children feel sick or are sick. IF WE OBSERVE A MEMBER WHO APPEARS ILL ATTEMPTING TO VISIT, WE WILL ASK YOU TO LEAVE, SO PLEASE STAY HOME
  • Adhere to the CDC guidelines and individuals that are a high risk for severe illness from COVID-19, including, but not limited to people 65 years or older and all people with certain underlying medical conditions
Please refer to CDC.GOV for specific information and updates.
 

Are You Using the Montecito Online Ticket System?

The Montecito Online Ticket System (MOTS) should be the first tool to report community issues. Using the MOTS ensures the submitted ticket is routed to the correct individual or individuals to be addressed. An overview of how the MOTS works: 
  1. Go to: https://montecitocdd.org/support/
  2. Log into the system with Guest login, type your name and email address, for correspondence regarding the reported issue.
  3. Select the Create New Ticket tab. Complete the ticket form by selecting and entering pertinent detailed information. Based on the selected Category additional questions may appear. 
  4. Be sure to add photos in the Description box to illustrate the reported issue or attach them in the Attachment field.
  5. Click on Submit Ticket.
  6. Once received, the MOTS sends a copy of the ticket to the submitter’s email. Then the MOTS will assign and route the ticket to one or more of the appropriate designations, such as the District Manager, Onsite District Facilities Supervisor, District Field Manager, and/or the Board Member with oversight. 
  7. The submitter will receive STATUS UPDATE emails as the ticket progresses and a CLOSED TICKET email when resolved.
By using the MOTS, Montecito is able to more efficiently track any community issue and make sure that they are being worked appropriately.

INFORMATION ON FILE

Below is the information that the District has on file that is associated to this email address (<<Email Address>>). If there are co-owners, or co-renters, their information would be listed on an email sent to them. If any of this information is incorrect please provide updates by completing the Update Form at montecitocdd.org. This information is only used for internal purposes and is not published on the website.

Name:  <<First Name>> <<Last Name>>
Property Address: <<Property>>
Mailing Address: <<Mailing Address>>

Phone #1: <<Phone Number #1>>
Phone #2: <<Phone Number #2>>

Residency: <<Residency>> <<Record Type>>
PropertyType:  <<Property Type>>
For more information about the Montecito Community Development District, visit montecitocdd.org

Pages of interest are listed here:
The Montecito Community Development District (the District) is a local, unit of special-purpose government entity authorized by established and operating pursuant to Chapter 190, Florida Statutes, as amended, and created by Ordinance No. 904 of the City of Satellite Beach. The District serves as an alternative method of planning, funding, acquiring, managing, operating and maintaining community-wide improvements and services in planned communities.

The Montecito CDD has been granted those general powers defined in Section 190.011, Florida Statutes, as well as those special powers defined in Section 190.012(1) and (2)(a), (d), and (e), Florida Statutes, all as more particularly described in Brevard County Ordinance No. 904.
Copyright © 2020 Montecito Community Development District, All rights reserved.


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